We respect your privacy and we are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website and use ApproximateReality (regardless if you are a registered account user or not) and tells you about your privacy rights and how the law protects you. This notice applies to all users of ApproximateReality and visitors to our website https://approximatereality.com/. By using ApproximateReality or visiting our website, you will be deemed to have agreed to the terms set out in the privacy notice.
ApproximateReality SAS ("ApproximateReality", "APXR") is a French company incorporated in the form of a Société par actions simplifiée (RCS Paris 838916419), having its registered office at 4 rue de Navarre, 75005 Paris, France. When this Privacy notice refers to "ApproximateReality", "APXR", “we” or “us” or “our”, it is referring to ApproximateReality SAS.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below:
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in our possession or likely to come into such possession.
We collect personal information when you use ApproximateReality, visit our website, access our user portal or contact us for information about ApproximateReality.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. We use different methods to collect data from and about you including through:
Direct interactions. You may give us your identity and contact information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
We collect personal information that you give us. Personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
This is information that you provide when you fill out web-forms, set up an account, or otherwise communicate with us. The Personal Information we collect from you can include your name, username, email address and/or mobile number.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offenses.
We also collect personal information from you. When you use ApproximateReality we collect personal information from you that is required by us to provide security measures. Without this information we cannot provide the security controls that may be required to protect our intellectual property.
We track when you access content and depending on the security controls used by you or the person sending you the Content this may include:
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
We may share your personal data with third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We do not share your Personal Data that we collect from your use of ApproximateReality with any third parties except where required under court order. We will notify you of the instances where your personal data may be shared with third parties under a court order unless we are not permitted from doing so.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We hold your personal data for the duration that you hold and use an account on ApproximateReality unless you delete that information using your account dashboard.
Any backups that include your personal data will be deleted within 30 days.
We keep basic information about our paid users after their cease being paid users for the purposes of our financial records and tax purposes where required by law.
Unless an exemption applies under applicable law, you have the following rights with respect your personal information.
1. RIGHT TO BE INFORMED
This Privacy Notice sets out the information relating to our processing of Personal Information. We make this notice available to all users of ApproximateReality and require users to acknowledge that they have read the Privacy Notice before they set up a use an account or before the access the User Portal if they are a not a registered user.
2. RIGHT OF ACCESS
You have the right to obtain confirmation that your personal data is being processed and access to your personal information so that you can be aware of and verify the lawfulness of the processing. We also provide you with access to this Privacy Notice (and archived versions) via our website.
The information will be provided free of charge unless we consider a request to be manifestly unfounded, excessive or if it is repetitive and in which cases we may charge a reasonable fee. We may also charge a reasonable fee to comply with requests for any further copies of the same information. Our fee will be based on the administrative cost of providing the information.
3. RIGHT OF RECTIFICATION
If you require your personal information that we hold on you to be corrected or completed (if it is incomplete) then you can contact us via the details above to do so.
If we consider that a requires is manifestly unfounded or excessive, then we reserve the right to request a reasonable fee to deal with your request or we may refuse to deal with request. We will provide you with a justification of our decision in these circumstances.
4. RIGHT TO ERASURE
In certain circumstances you have the right to have your personal data erased. These rights exist where:
To log you into the ApproximateReality service and keep you logged in.
To remember information about you such as your preferred language and configuration.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.